BOLD – Job Description Style Guide

Tone/Voice:

Helpful, informational and professional
No filler, fluff or repetition

• Note – No Oxford (serial) comma

Keywords:

The keyword for all of these is “[Job Title] Job Description.” Please insert your selected job title from spreadsheet in place of [Job Title]. Use title case in headers and lower case in running text.

Use the keyword seven times as indicated below.

Title – once
Meta Title – (use exact Meta Title as given) once
Meta Description| – (approximately 155 characters, but nor more than 160 characters) – once
Introduction – (100-150 words) – twice
[Job Title] Job Description Example – header – once

• |Job Summary| (100-130 words)
• |Job Responsibilities| (150-250 words)
• |Job Skills & Qualifications| (30-60 words)

Conclusion – (100-150 words) – once

Please stay within the word counts listed – the total word count should be between 575 and 800 words

|Title|

• Put the title header |Title| above your title.
• Please use this exact title except for substituting in the particular job title listed on the spreadsheet for the word [job title]: ”Professional [Job Title] Job Description Example

Example:

|Title|

Professional Waiter Job Description Example

 

|Meta Title|

This is a secondary title for the article. Please use this exact meta title except substitute the actual job title for [Job Title] “Professional [Job Title] Job Description Example | LiveCareer Writing Samples”

Example:

|Meta Title|

Professional Waiter Job Description Example | LiveCareer Writing Samples

 

|Meta Description|

• Don’t go over 160 characters. See basic training for Meta Descriptions here.
• Write an approximately 155-character statement (including spaces) that sums up the content on this page and entices the reader to read the page.
• Include the keyword “[job title] job description” once..

Example:

|Meta Description|

Use our free professional waiter job description example to create a posting that can attract and engage the all-star candidates you want.

 

|Introduction| (100-150 words)

Write 3 paragraphs to introduce and accompany the [job title] you will be writing. Include the keyword twice.

Paragraph 1 – Should be based on the information in the ‘What They Do” section in the BLS Occupational Outlook Handbook that aligns with the assigned job title. This paragraph should aim to give employers an idea of the most important, day-to-day responsibilities and duties required for the job. *Note: if your title only brings up “Data for Occupations Not Covered in Detail” please follow that link and search on your job title again using CTRL + F. You will see minimal info for that title and a link to the ONET site. That is acceptable source information to use.

Paragraphs 2-3 – Discuss the important qualities and/or skills that are necessary and/or desired for the job. (from https://www.bls.gov/ooh/  “How to become a…/important qualities” section) that are necessary and/or desired for the job. Bring the third paragraph to a close by instructing the reader to consult the example below to get more insight into what goes into a great [job title] job description. 

Example:

|Introduction|

Administrative assistants perform a wide variety of office support duties to help an organization operate smoothly. They create spreadsheets and prepare reports and presentations. They also respond to inquiries and manage supplies. 

When it comes to the skills section of your administrative assistant job description, you’ll likely want to include the fact that your ideal candidate will have top-notch organizational and interpersonal skills. Some of the responsibilities of this role include keeping files, folders, schedules and supplies in proper order so that an office can run efficiently.

Administrative assistants also interact with clients, customers or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience. Have a look at the administrative assistant job description example below to get more insight into what to include in your own write-up.

 

|[Job Title] Job Description Example|

The header for this section includes the keyword once. Use 2-3 real job descriptions seeded on job board sites (Glassdoor, CareerBuilder, Indeed) as well as the corresponding information found in Career One Stop’s Job Description Writer (http://www.careeronestop.org/businesscenter/jdw/Gettingstarted.aspx) to create a sample [job title] job description. Type in the job title and select a heavily populated state which is likely to have the kind of job you are researching.

The [job title] job description should be separated according to the sections below: 

• |Job Summary| (100-130 words)
• |Job Responsibilities| (150-250 words)
• |Job Skills & Qualifications| (30-60 words)

When you go back and forth between the CareerOneStop job descriptions and actual job descriptions, be sure to use precisely the same job title. Don’t include specialized info for other similar job titles because that may not be accurate. For instance, if your Laborer job description is based on the CareerOneStop job title “Laborers and Freight, Stock & Material Movers” don’t add certifications that only Construction Laborers would need.

Specific Guidelines for the Job Descriptions:

• Use present tense
• Use second person in the job summary (you)
• No periods in the duties/responsibilities or skills sections
• No Oxford (serial) comma

|Job Summary| 100 – 130 words (3-5 complete sentences)

Format: Paragraph form.

• This is a general overview of how the role functions within a company or organization.
• It should broadly define the position, its purpose, and how it fits in with the company’s overall mission and vision.
• Please primarily use the job description titles examples to understand how to write this rather than Career One Stop.
• Most important – the summary must be jobseeker-centric – not just a list of responsibilities. Please look at the examples to see what the client is looking for here.

1. The job summary section should focus on candidate needs, not employer needs. That means focusing on how the worker will contribute to the company and play a role in a broader set of projects and initiatives versus a laundry list of responsibilities or employer expectations. For instance, exciting or challenging projects and the vision for team growth should be mentioned rather than just duties and responsibilities.
2. Use second person (you, your, etc.) to refer to the potential new hire
3. Mention who the candidate will report to and which department the position falls in (if the information is available)
4. This summary must SELL the role, not just detail what it is. When writing this, think like a marketer, but don’t be a pushy salesperson.

|Job Responsibilities| (150-200 words)

Format: 6-8 bullet points (no periods at the end)

• This is a bulleted list of the position’s core duties and requirements.
• It should also give the jobseeker some semblance of the company’s expectations regarding deliverable and end goals.
• Please start with the ‘Tasks’ section of Career One Stop as a resource and then use the example job descriptions as a secondary resource.

1. Start each bullet with a present-tense active verb (e.g. rather than say ‘machinery maintenance’, say ‘maintain machinery’)
2. Be specific (e.g. rather than say ‘edit content’, say ‘edit marketing collateral, including eBooks, white papers, daily blog posts, landing page copy, and email copy).
3. Include core deliverables (not just duties and requirements) (rather than say ‘write blog posts’, say ‘write blog posts that can increase website traffic and audience engagement’
4. Include frequency of duties to be performed if applicable (e.g. rather than say ‘edit marketing collateral’, say ‘edit marketing collateral on a daily basis’)
5. Order the responsibilities in terms of importance

 

|Job Skills & Qualifications| (30-60 words)

Format: 4-8 bullet points separated into two sections –  Required and Preferred (no periods at the end)

• This section includes any age limitations, technical or soft skills, product/software knowledge, language abilities, certifications, licensures, years of experience/kind of work experience, and education level necessary to do the job.
• Please use the ‘Education and Experience’ section of Career One Stop as well as the ‘Work Context’ section and the “Tools & Technologies” section (there may not be much in this one, but check it anyway) of Career One Stop as primary resources. Use the job description examples to cross-check your inclusions and as a secondary resource. DO NOT use the ‘Skills’ section of the Career One Stop site.

1. Order the skills/qualifications in terms of importance
2. Qualifications must be realistic. For example, if a job title is new to an industry, don’t expect that person to have years and years of experience.
3. Skills in the ‘Required’ section are must-haves; those in the ‘Preferred’ section are nice to have

 

|Conclusion| (100 – 150 words)

Source: Use this

Mighty Recruiter eBook to write this section.

Use the keyword once.

Write two paragraphs that explain that, if you’re hiring, writing a great job description is just the beginning. Once someone has perfected their job description they then need to make sure they’re posting it to the right places so that the right people see it. Go on to explain that there are countless places where people looking to hire people can post jobs – and outline some of the options. Conclude by mentioning the fact that, no matter what, readers will probably want to post their job to job boards, which can be a time-consuming process. Then bring it to an end by suggesting that to ‘post jobs for free’ to hundreds of boards at once, readers can use MightyRecruiter. Please be sure to use the phrase ‘post jobs for free’ or ‘free job postings’ or ‘post to free job boards’ in this final sentence.

Example:

|Conclusion|

Don’t forget that writing the kind of administrative assistant job description that attracts and engages quality candidates is just the first step to making a great hire. Next, you’ll need to put your posting in front of the right people, and that means pushing it out across the right channels.

While one of the best places to seed your job description is online job boards, you won’t want to ignore equally valuable platforms like your own company website, social networks, and even via referral email from your own employees to potential applicants. To get off on the right foot though, consider posting your job for free to hundreds of boards at once with MightyRecruiter.

Please save as: |Job Title| Job Description and send to [email protected]

Example:

Administrative Assistant Job Description

|Title|

Professional Waiter Job Description Example

|Meta Title|

Professional Waiter Job Description Example | LiveCareer Writing Samples

|Meta Description|

Use our free tools to create a waiter job description that will attract all the best candidates and give you top talent at your restaurant.

|Introduction|

Waiters perform a variety of tasks that ensure that a restaurant provides good customer service and meals to customers. They deliver food, ring up checks, clear tables and generally make sure that customers have a good experience with both the food and the atmosphere. 

In the skills section of your waiter job description, you’ll want to highlight that your ideal candidate is friendly, a quick problem solver and someone who can handle a little bit of manual labor while carrying trays around and serving drinks and food.

Waiters should be polite, helpful and friendly. They should be very efficient and have good stamina, excellent communication skills and a good memory. Waiters should be diplomatic and patient when dealing with complaints and issues that arise. Use the example below to get a better idea of what to include in your own waiter job description.

|Waiter Job Description Example|

|Job Summary|

As a waiter at our neighborhood restaurant, you’ll be an integral part of a small, committed team that prides itself on delivering standout experiences to customers. Beyond just taking orders and interacting with guests and chefs, you’ll get the opportunity to set the tone and atmosphere on the floor (think selecting the playlist of the evening, designing the specials board, and keeping your area in tip-top shape). This is a great role for any food lover who wants to put their strong communication skills and positive attitude to work at a restaurant that truly believes that good food is key to a good mood.

|Job Responsibilities|

• Greet customers as they are seated at their tables and help them choose a meal that they will enjoy
• Take orders from customers for drinks, food and dessert and relay those orders to the kitchen staff to ensure that they are created correctly
• Memorize and present daily specials to customers to help sell new menu items or seasonal specialties
• Fill in for the host or hostess on busy nights, greet customers and lead them to their tables, provide them with menus and make sure they have silverware and napkins
• Know the ingredients of the meals on the menu and how they are cooked, and use descriptive words to encourage customers to order them
• Remove used plates, cups, silverware and trash from the table after the customer leaves and prepare the table for the next customer
• Clean the restaurant after customers are gone, vacuuming, mopping, sweeping, taking out the trash and checking bathrooms
• Stock waiter service area with supplies such as tableware, linens and coffee

|Job Skills & Qualifications|

Required

• Must be 21 years or over to serve alcohol to customers
• High school diploma or equivalent
• Must be able to life 20 pounds on a regular basis
• Excellent communication skills

Preferred

• Previous experience as a waiter
• Ability to work nights and weekends
• Experience with POS terminals and credit card processing machines

|Conclusion|

Even the best waiter job description isn’t effective if it isn’t posted in the right places. Writing the description is the first part of attracting candidates that are ideal for the job. Applicants look in many different places to find jobs. When posting a job description, utilize your company’s website, your social media accounts and referral emails from your current employees. If you want to find the right candidate, you must be accessible to them and easy for them to locate.

Online job boards are one of the biggest assets when it comes to recruiting and hiring top talent. Let MightyRecruiter help you start the process off right with no-cost job postings to hundreds of online job boards at the same time.

|Title|

Professional Laborer Job Description Example

|Meta Title|

Professional Laborer Job Description Example | LiveCareer Writing Samples

|Meta Description|

Create a striking job posting with the help of our free professional laborer job description example and attract the winning candidates you want.

|Introduction|

Laborers perform a variety of tasks that are primarily manual in nature. Laborers help businesses operate smoothly and efficiently by ensuring that materials and supplies are moved to the correct location as needed. Laborers may also be responsible for packing materials for transfer from one location to another, cleaning up working areas and cleaning vehicles. They may also be responsible for feeding material into and removing material from machines.

When composing the skills section of your laborer job description, you may want to emphasize physical stamina and hand-eye coordination. If the job requires the ability to lift heavy objects, be sure to specify the minimum weight-lifting requirement.

In addition, laborers should also have good listening skills and be able to follow instructions from supervisors. Depending on the industry, laborers may also be in contact with customers on a regular basis and should have good customer service skills. For a better understanding of what goes into a great laborer job description, reference the below example.

|Laborer Job Description Example|

|Job Summary|

Are you the type of person who would be bored by a sedentary office job? If you are a hard-working professional who loves to work with your hands and learn valuable skills, you could be the perfect fit for our laborer job opening. You will love our fast-paced environment and will feel right at home with our team of friendly, motivated professionals. We will give you plenty of opportunities to stretch and challenge your abilities as you complete a wide variety of tasks and projects. Become a valued member of our team and take advantage of our top-quality training, advancement opportunities and competitive pay rates.

|Job Responsibilities|

• Sort and arrange cargo prior to unloading or loading on a daily basis
• Move materials such as stock, freight and supplies into and out of production and storage areas, containers, delivery vehicles or loading docks manually or with the use of tractors, trucks, lifts or other equipment
• Follow oral instructions and written work orders with preciseness to make sure assignments are completed exactly as directed and on time
• Mark containers with identifying information, including tags, labels and other identifiers
• Clear out and thoroughly clean work areas on a daily or weekly basis, making sure all hazardous materials are promptly and properly removed from work areas
• Assemble material-handling equipment or gear, including packaging, rigging or temporary material-handling structures
• Secure cargo to ensure that it arrives at its destination safely and in good condition
• Inspect equipment, materials and structures regularly and monitor cargo area conditions to ensure they are safe and in compliance with regulations

|Job Skills & Qualifications|

Required

• Ability to stand for long periods of time
• Strong communication skills
• Good hand-eye coordination
• Ability to lift and handle heavy objects and machinery

Preferred

• High school diploma or equivalent

|Conclusion|

When it comes to attracting the type of talent you want, writing a compelling laborer job description is only the first step. It is equally important to make sure you post your job description where it will attract the attention of the right people.

Online job boards are a great place to post your job description, but don’t forget to take advantage of other effective platforms as well. Post your description on social networks and on your own website to maximize exposure and get your posting in front of your intended audience. You can even encourage your employees to personally reach out to their social networks to inform contacts of the available job opening. To start strong and get the kind of response you are looking for, consider using MightyRecruiter to post jobs for free on hundreds of online job boards at once.

|Title|

Professional Retail Salesperson Job Description Example

|Meta Title|

Professional Retail Salesperson Job Description Example | Live Career Writing Samples

|Meta Description|

On the hunt for fresh talent? Our free professional retail salesperson job description will help you attract top candidates to your business.

|Introduction|

Retail salespersons work in stores to help customers obtain their desired merchandise. They answer questions about products and provide purchase recommendations. Once customers are satisfied with their selections, they use cash registers to complete their transactions.

Retail salespersons must have strong customer service skills because they interact with people constantly. They should also have friendly, approachable personalities so customers feel comfortable asking them for assistance.

Your retail salesperson job description should note that candidates must be skilled speakers, as it will often be necessary for them to explain how products function and notify customers of promotions and discounts. They must also be skilled listeners so they can understand requests and complaints and resolve these issues appropriately. Look at the example below to learn more about the essential components of an excellent retail salesperson job description.

|Retail Salesperson Job Description Example|

|Job Summary|

Do you love to hear people’s stories and share yours in return? Our gift shop is overflowing with treasures that reflect our area’s exceptional culture, and we need you to tell our guests the tales behind each item. Under the supervision of the store’s co-owner, you will conquer the ongoing challenge of learning what makes customers tick and using this knowledge to help them find products they adore. Along the way, you will build communication and problem-solving skills that will stick with you for life. If you want the chance to share a piece of our region’s charm with every customer you meet, then this is the right job for you.

|Job Responsibilities|

• Welcome incoming customers and promote their comfort in the store by establishing a helpful, supportive atmosphere
• Communicate with customers to determine their reasons for visiting, their level of interest in making purchases and their general or specific shopping needs
• Explain the origin and function of our various products in a manner that captures customer curiosity and encourages interest in buying
• Cultivate a strong reputation for our business by responding openly and thoroughly to inquiries about its history, products and practices
• Prepare contracts, review terms with customers and use cash register to complete transactions multiple times per day
• Track profits, number of visitors and item popularity by recording sales information at the end of each shift
• Memorize weekly promotional schedules, inform customers of available discounts and encourage them to take advantage of these specials
• Monitor inventory, communicate with vendors and local artists to identify products that match the spirit of our store and order new merchandise on a weekly basis

|Job Skills & Qualifications|

Required:

• High school diploma or equivalent
• Strong ability to communicate with customers, vendors and co-workers using spoken and written language

Preferred:

• Ability to quickly grasp the concepts, protocols and policies presented in on-the-job training
• Ability to calmly resolve conflicts and make prudent decisions without constant supervision
• Proficiency using cash register or POS system

|Conclusion|

Writing an exceptional retail salesperson job description is critical to attracting exceptional candidates, but it is only the first step in a long journey. Now you need to use various platforms to ensure that your target audience sees your job description. Social networks are far-reaching yet low-cost tools, and referrals from your existing employees can help you fill the position fast. Don’t forget that your company website is crucial for conveying your company’s mission and core values.

Even with these bases covered, you will probably also want to post your job description to some job boards. Job boards can be lucrative recruitment tools, but posting to multiple boards individually uses a lot of precious time. Fortunately, you can spend less time posting and more time hiring if you use MightyRecruiter to post jobs for free on hundreds of boards at once.

|Title|

Professional Stock Clerk Job Description Example

|Meta Title|

Professional Stock Clerk Job Description Example | LiveCareer Writing Samples

|Meta Description|

Learn how to craft a job posting that will attract top candidates with our professional stock clerk job description example and helpful writing tips.

|Introduction|

Stock clerks are responsible for tracking inventory levels and verifying product information. They may physically sort and transfer goods and are responsible for recording all shipping, receiving, and inventory information.

These positions usually include on-the-job training, so your stock clerk job description should indicate quick learning ability and willingness to complete required training. Basic computer skills are also important for most stock clerks. A good grasp of math fundamentals helps with calculating shipping costs and recording inventory data.

Other essential requirements for a stock clerk include strong communication skills and attention to detail. Some stock clerks may have to interact with customers, so professionalism and a friendly personality are important as well. Use the stock clerk job description example included here to see what kind of information to include in your job posting.

|Stock Clerk Job Description Example|

|Job Summary|

Are you looking for a hands-on position that offers varied tasks and unique problem-solving opportunities on a daily basis? Put your organizational skills to work as a stock clerk and ensure supplies are sorted, transferred and inventoried according to company standards. You will have the chance to learn about shipping and receiving procedures and computerized inventory control methods, and you will interact with multiple different departments within the company. Learn all the details through on-the-job training with supervisors who care about your success, and enhance your resume by accessing numerous career development opportunities. We value every member of our team and are ready to reward hard work and dedication with competitive pay, benefits, and advancement opportunities.

|Job Responsibilities|

• Receive daily shipments and unpack, sort and store items in correct stockroom and warehouse locations that allow for easy access according to documented standards
• Inspect all items for defects, ensure item counts match shipping manifests, mark items using tags and labels and record item details in manual and/or digital inventory lists daily
• Calculate, verify and correct inventory computations as needed including physically counting items, comparing actual counts to listed inventory figures, investigating any discrepancies and updating inventory records with accurate information
• Maintain detailed inventory records of stocked items, incoming and outgoing shipments, and minimum and maximum inventory levels to facilitate accurate handling procedures
• Prepare shipments and manifests daily for internal transportation of stock to other warehouse and stockroom locations, as well as external distribution of items to customers, vendors and other company properties
• Assist stock supervisor as needed with various tasks including cleaning the warehouse and stockroom facilities, finding and disposing of excess or obsolete stock, training new stock clerk personnel and ensuring stock areas meet documented safety standards
• Perform daily maintenance of supplies, equipment, tools and storage areas according to standard procedures

|Job Skills & Qualifications|

Required:

• High school diploma or GED
• Ability to complete on-the-job training
• Strong communication skills and attention to detail
• Physically able to complete required tasks such as walking, lifting, bending and working in a loud environment

Preferred:

• Previous experience in similar position

|Conclusion|

A well-written and thorough job description is essential for attracting enthusiastic and qualified candidates. Once you’ve created a stock clerk job description that includes the correct requirements and details the responsibilities of the position, it’s time to post it where potential candidates can see it. There are countless job posting opportunities including free boards, paid boards and your company’s public website.

The best way to ensure you reach a large pool of qualified candidates is to post your job description in multiple places. This includes online job boards, professional social media networks and the company website. You may even send the listing to your current employees and request referrals of potential candidates. Posting to all these places can be time consuming, so increase efficiency by using MightyRecruiter to post jobs for free to hundreds of boards at once.

|Title|

Professional Secondary School Teacher Job Description Example

|Meta Title|

Professional Secondary School Teacher Job Description Example | LiveCareer Writing Samples

|Meta Description|

Start writing your job description and attract the best candidates for your open position with this secondary school teacher job description example.

|Introduction|

Secondary school teachers are responsible for providing education to students ranging from 6^th to 12^th grade. They prepare students for the future by teaching problem solving skills, methods for critical thinking and basic concepts of the required subjects. Secondary school teachers should use proven teaching methods to teach students content that is necessary for passing required state tests. They must also create a positive environment in the classroom that is both disciplined and relaxed when necessary.

When you are composing your secondary school teacher job description, you may want to focus on the ability teachers have to change the lives of students. Specify the need for patience, creativity and good multi-tasking skills. A good secondary school teacher can also help students get excited about education and motivate them to go on and find a career they love.

You want a teacher that is an active listener and learner, has a strong understanding of math, reading and science and has the ability to speak and write clearly. Use the secondary school teacher job description example below to help you write your job description.

|Secondary School Teacher Job Description Example|

|Job Summary|

Do you love influencing the lives of others by sharing valuable knowledge that they will remember for years to come? Do you find happiness in building a strong foundation for education and adding to the building blocks of a successful career for a student? If so, you may be a good fit as our newest secondary school teacher. The engaging, creative atmosphere in our school is perfect for a teacher who wants to be innovative and take the initiative when it comes to new methods of learning. You will be a valued member of our school team and will begin making a difference to every student in your classes.

|Job Responsibilities|

• Plan lessons in specific subjects and present them to students using creative teaching techniques in engaging ways daily.
• Assess the weaknesses, strengths and abilities of every student each week and address them appropriately.
• Maintain obvious rules for a disciplined classroom that still allows students to feel comfortable asking questions and brainstorming.
• Adapt lesson plans when class sizes change or students are struggling with a particularly difficult concept.
• Report to department chair or administrator monthly regarding concepts you feel are or are not working, students who require special attention or problems you foresee affecting the ability of students to learn.
• Understand the standardized state tests and adequately prepare students to pass them, building confidence in their ability to demonstrate what they have learned during the school year.
• Contact parents when necessary, communicating any special needs or concerns you feel their child needs or complimenting a student on a good job in class.

|Job Skills & Qualifications|

Required:

• Bachelor’s degree
• One semester of student teaching or internship
• Certification in preferred subject area

Preferred:

• Previous experience teaching
• Additional certifications for additional subjects

|Conclusion|

If you want to hire a secondary school teacher who understands the content being taught, influences students positively and reflects the values of your school and district, then the job description is the perfect place to start attracting the right type of candidates. Teachers looking for jobs will turn to many places to find openings, and some are more popular than others.

Teachers may also network through their university, friends on social media or professional websites like LinkedIn to get a job, but online job boards are still the most popular way to get the word out about a new position. Rather than posting your secondary school teacher job description one by one to the thousands of job boards out there, you can use a tool like MightyRecruiter to post to job boards for free in hundreds of places at once.